Permack and Associates is Growing!

Our hard-working, successful and award-winning real estate team is on the verge of something BIG, and we want YOU to be part of it! We are looking for an Administrative Superstar that will keep our world well-organized, highly-efficient and make sure all of our day-to-day real estate details are looked after.

After reading this, if you think we absolutely must meet because you're just the right person, email your resume to us right away!

What's It Like To Work Here?

Permack and Associates is a top producing Real Estate sales team, and we really take “work hard, play hard” to heart. We pride ourselves on being an organized, productive and well-oiled real estate machine! We are a heart-centred organization, and giving back to our community is a core value for us. We love our clients, and we deliver red carpet service every single time. We sweat the small stuff, and our emphasis is on providing next-level client care and incredible results.

Our work environment is flexible, fun and unpredictable in the best of ways. We work efficiently, we meet our deadlines and we always find time to laugh. Every one of our team members – admin, team lead, marketing, agents or client care – are all working cohesively towards our common goal: being the best at what we do.

What's The Job?

This is an ongoing, part-time contract position with our busy and growing Real Estate sales team in Coquitlam. Your schedule will be flexible, but hours are generally Monday to Friday from about 10am-3pm. You will be working in tandem with our Client Care Coordinator, Marketing Director and the sales team as needed. We currently operate out of our home office in Coquitlam, but as our team grows we will look to move into office space in 2019. We also organize and host several client and fundraising events throughout the year and would be required to attend our various events and fundraisers as needed.

What Are My Responsibilities?

Responsibilities include, but are not limited to the activities listed below:

Document Management

• Create, maintain and organize digital folders
• Coordinate, manage and order documents
• Prepare listing documents for Realtors
• Ensure accuracy and completeness of all documents
• Prepare and submit transaction documents to brokerage

Database Management

• Manage and maintain accurate client and transaction database
• Maintain task lists
• Ensure ongoing accuracy and completeness of all client and transaction details

Listing Coordination

• Order sign installations and removals
• Coordinate floorplans/trades/cleaners as required
• Maintain accurate listing information on MLS

Office Management

• File and maintain receipts and expense reports
• Prepare birthday and anniversary cards for all clients
• Maintain stock of office supplies, documents and marketing materials
• Prepare & maintain client files
• Maintain mailing lists and coordinate mailings
• Take minutes at weekly team meetings & distribute action items

Event Coordination

• Assist with planning and coordinating community and fundraising events
• Assist with coordinating permits, rentals and supplies
• Assist with email campaigns/invitations as needed
• Attend all events and assist as needed

What Qualifications Do I Need?

At least 5 years’ Office Admin or Real Estate assistant experience. The ideal candidate will be personable, resourceful, confident, decisive and highly organized with great phone and typing skills. Impeccable spelling and grammar are a must, as is accuracy and professionalism. The candidate should be willing and able to work unsupervised for stretches of time, and flexible with a changing work environment - in Real Estate, we don’t always know what every day will bring. The candidate should have a vehicle, and be physically capable of assisting our Client Care Coordinator with minor home staging for our listings. An excellent understanding of the Mac OS, MS Excel, MS Word and Adobe Acrobat is a must. Knowledge of InDesign, Photoshop and familiarity with social media platforms is a bonus.

What Will I Earn?

We are offering $18-$22/hour for the right candidate, depending on experience.

How Do I Apply?

Email your resume to us!